What’s involved in becoming a volunteer Coach or Manager?
These are the housekeeping requirements to become a volunteer coach or manager:
- Register as a volunteer via Rugby Xplorer
- Apply for a Working with Children Check (WWCC) | Service NSW
- All coaches need to have their SMART Rugby Accreditation and 2026 Season Ready done via the Learning Centre in Rugby Xplorer.
- U10-U12 – all teams need an Assistant Referee from your team. All need to be registered and accredited.
- U8-U12 – all teams need a Ground Marshall from your team. All need to registered and accredited.
Coaching resources
- Coaches may also do the “Coaching Kids Rugby” course (optional) and/or the “Foundation Course” (optional)
- Managers U10-12 must complete the Administration Accreditation “Competition Management Course”
- Assistant Referees* (touch judges): must do the “Assistant Refereeing Kids Rugby” course
- Rugby AU Learning Centre is available in the web version of Rugby Xplorer. Users must have an active registration.
- Managers – Match Day APP (How to guide)
- Tips and Tricks for New Coaches
- U6s coaching bible
- Working With Children Check NSW
- Ground Marshall Duties
- The Rugby Site – contact the president for your unique login code
Sydney Junior Rugby Union (SJRU)
The SJRU website has some great information & links including:
- Summary of rules
- Player welfare
- Smart Rugby
- Concussion
- Weight for age
- Resources
- NSW Rugby Union “Respect Rugby” program
- Competition Rules
- Coaching training sessions & education
- SJRU Coaching Rugby
- NSW Rugby Pathways
- SJRU Club Directory
Coaching FAQs:
I don’t have enough players – can I borrow from other Clovelly teams?
Minis
Yes – talk to your age manager or other teams, generally can also ask kids from the age group below to assist.
FRIDAY Night U10-U12
In short Yes “BUT” – you can talk to other teams coach / manager to arrange
U11 / U12 – No Randwick Green players can be shared amongst teams (U10s this wont come into effect until Green Team selected for the State Gala)
To add players to your Squad – please ask our club registrar Lindsey Dawson to add those players to your teams squad for selection in the Rugby Explorer.
Props or Front rowers – even if Green Randwick teams – we can request approval as it’s a specialist position
Note you need to go through the President, Vice President or Registrar of Clovelly who will request dispensation – from SJRU
My team has numerous issues this week – we need to forfeit or request a change of playing date – what do I do?
Minis
First talk to your age manager review all options to get players assist are exhausted, then inform one: President or Vice President of Clovelly who will ensure (Club opposition, Randwick Juniors, SJRU, Referees are updated). No chance of a change in playing date.
FRIDAY Night U10-U12
- Alert this to the President or Vice President of Clovelly
- If you want to re-arrange (Club can find out details or If you have the opposition coaches details) – you can contact to request a change of date? Note they do not have to agree, in that event it will be a forfeit
- IF they agree – inform / update – President or Vice President of Clovelly of new details or the Forfeit outcome
- Clovelly will then inform –
- President of the other Club
- Randwick Juniors (President)
- SJRU – who manages the competition and RX
- The Referees co-ordinator
AT NO STAGE SHOULD INDIVIDUAL TEAMS DECIDE TO CANCEL / FORFEIT / ABANDON A MATCH WITHOUT FOLLOWING ABOVE PROCESSES
I don’t have a front row – we cant contest scrums or the opposition cannot contest scrums?
FRIDAY Night U10-U12 (ONLY)
This needs to be updated in Rugby Explorer and – show who requested the No contest.
Note you can only not contest scrums in 2 matches during the season or will not be able to qualify for finals football.
The referee can decide – scrums should be uncontested during the match – that
The opposition player looks above the size for age – what do I do?
Be courteous and respectful please at all times – it will not be resolved at the match.
Do not speak to the player, or the opposition about it, as they are playing the player we have to presume they have followed the SJRU protocols. You can confirm the team lists in Rugby Explorer lineup with the players in attendance. AFTER the match, contact your Club President/ Vice President to raise your concerns. They can contact SJRU etc to look into this. If a match is “unsafe”, that is for the coach/manager to decide. This is a different matter and would be determined as a match is played.
Something unsavoury occurs at the match – either on field or off field – what do I do?
Minis & Friday night U10-U12
Parents – report it to your Coach/Manager who depending on the scenario will raise it with the Ground Manager (not the team Ground Marshal) but the person running the Rugby Event. Otherwise the Coach/Manager will escalate to a President/Vice President – who can liaise as necessary with Randwick Juniors, SJRU, the other Club etc. Of course certain items should be escalated based on circumstances to the police but presuming these are mild rugby items not serious matters we will endeavour to resolve. Through Code of Conduct, club education, SJRU or Randwick Juniors disciplinary process.
Ball Sizes
| Under 06 | 3 |
| Under 07 | 3 |
| Under 08 | 3 |
| Under 09 | 3 |
| Under 10 | 4 |
| Under 11 | 4 |
| Under 12 | 4 |